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Resources Assignment breakdown sheet

Assignment breakdown sheet

One big thing with one distant date becomes a set of small things with near dates. Fill it in here and print it, or print it blank and write on it — it fits one A4 side either way.

Two of the boxes below are the ones people skip and then pay for: the step before the first step, and the thing you need from someone else. Both are here because they are the usual reasons a plan that looked fine in week one falls apart in week five.

Read this first

This is not an assessment. Nothing here is scored, compared or judged, and there is no right number of steps. It is a blank structure for one piece of work.


The assignment

Put the second date at least two days before the first, and more if the work has to be printed, bound, uploaded to a system that goes down, or read by someone else before it goes in. That gap is a buffer, not spare time. Do not spend it in advance.

Step zero — what is actually being asked

Almost every plan starts at step one and step one is almost never first. Before anything can be broken down, you need the brief, the word count, the marking criteria and a clear reading of the question. That is a step in itself, it has a date, and it is often the step that has been quietly blocking everything.

For example: read the brief and the marking criteria side by side, write the question in my own words, list what I do not understand about it, and email the module lead by Friday if anything is still unclear.

What you need from someone else

Anything outside your control has a queue in front of it. A supervisor reading a draft, a book on order, ethics approval, lab access, a reply from a study participant, a group member's section. Write what it is, who has it, and the date by which you must have asked — not the date you need it.

For example: feedback on my introduction — supervisor — must be requested by the 3rd, because two weeks is her normal turnaround.

The steps, each with a date

Between six and eight is usually right. A step should be small enough that you know what the first five minutes of it look like. If a step needs a whole day, it is two steps.

Not research but find eight sources and read the abstracts. Not write it but draft the middle section from the outline.

The buffer

The days between your target date and the real deadline are for the things that were never in the plan: a file that will not open, a reference you cannot find, a paragraph that turns out to be wrong. Write down what the buffer is protecting, so that when the week gets busy you do not spend it on something else.

What to ask the department for

Some of the difficulty in an assignment is genuinely in the assignment. Some of it is guesswork the department could remove and often has not been asked to.

  • The marking criteria in writing, at the same time as the question rather than after submission. If they exist only as a sentence said in a lecture, ask for them on the module page.
  • An example of a strong answer from a previous year, anonymised. One exemplar removes more uncertainty than an hour of tutorial discussion, and step zero above becomes a ten-minute task instead of a week of quiet dread.
  • A stated turnaround time on draft feedback. If you do not know whether a supervisor replies in two days or two weeks, you cannot date the box above. Asking is reasonable and the answer is useful to everyone on the module.
  • The extension process, before you need it. Find out who decides, what evidence is wanted and how long it takes, while nothing is wrong. It is a much harder thing to find out in the week you need it.

A course rep can raise all four at once for a whole cohort, which is a better return than each student solving it privately.

Why the dates matter more than the list

People underestimate how long their own tasks will take, and go on doing it even when they know they have done it before — this is the planning fallacy (Buehler, Griffin & Ross, Journal of Personality and Social Psychology 67(3), 1994). A list of steps without dates leaves that intact, because every step silently gets assigned to "soon". Dates are what make the estimate visible early enough to be wrong about it cheaply.

Attaching a specific date to a specific step also has support of its own: deciding when and where you will do something has a medium-to-large effect across a large body of studies (Gollwitzer & Sheeran, Advances in Experimental Social Psychology 38, 2006).

Nothing here is saved or sent anywhere. Everything you type stays in this page and disappears when you close it, so print or copy anything you want to keep.

Written for Thought Club as general guidance, not medical advice. Free to read, print, and share.